Creating a New Batch

You are here: Detailed Guide for Using the Check Scanning System > Creating a New Batch

Creating a New Batch

Once you are logged into the check scanning system, you can begin scanning in your checks/money orders. In order to scan payments you must first create a batch. A batch refers to a group of payments that you scan together.

If your company has multiple bank accounts, it is not necessary to sort these checks according to your bank accounts. Once you scan in your checks and process the batch, the system will automatically sort the checks by bank account for you.

To create a batch:

If your company deals with multiple lockboxes, make sure to select the correct one from the Lockbox drop down list at the top left.
If you would like to only see batches that are applicable to a certain location, select that location from the Filter by Location drop down list at the top left.
Click Create Batch. The Batch Properties window will open:
Complete the following fields:

Batch Type: Select the applicable batch type.(Depending on your setup, your list of batch types will differ). If you are unsure of which batch type to choose, contact your system administrator or your support representative.

Tape Total: This option is not enabled for all systems. If this option is enabled on your system, enter the total of all payments that you are about to scan. The system will then compare your manually entered tape total to what it scans. This step ensures that the scanned total is the same as the manual tape total prior to transmitting the batch to the payment processor.
Click OK. You are now ready to scan checks.

You are here: Detailed Guide for Using the Check Scanning System > Creating a New Batch